Frequently asked questions
Sponsors receive full visibility across both digital and print platforms, including ads in the printed conference guide, social media, swag bag inserts, and possible speaking slots. Exhibitors are provided with physical booth space and a listing in the conference program, but do not receive ad placement or digital promotion unless specified in their package.
Hotel Accommodations:
Please direct all hotel-related questions to the respective hotel. Thank you in advance for your cooperation.
Hotel Royer Urbana Champaign, Tapestry Collection by Hilton
Starting at $139 USD/night
Cutoff Date: September 24, 2025
Group/Block Code: SNMA
Complimentary shuttle to the I-Hotel Conference Center and Willard Airport (airport pickup must be arranged in advance by calling the hotel)
Complimentary high-speed Wi-Fi
Free self-parking
Daily free hot breakfast included
King room options available
Questions: Please call 217-600-5129
Hilton Garden Inn Champaign/Urbana
Starting at $175 USD/night
Cutoff Date: October 1, 2025
No shuttle service
Free parking
Complimentary breakfast buffet
King room options available
Questions: Please call 217-352-9970
Homewood Suites by Hilton Champaign-Urbana
Starting at $175 USD/night
Cutoff Date: October 1, 2025
No shuttle service
Free parking
Complimentary breakfast buffet
King bed options only
Questions: Please call 217-352-9960
I-Hotel and Illinois Conference Center
(RMEC 2025 conference site)
Starting at $199 USD/night
Cutoff Date: September 24, 2025
Group/Block Code: SNMA25 Guest Password: ^dfk3
Complimentary shuttle service to/from the airport, train/bus station, or select campus locations (must be arranged at least 48 hours in advance by emailing concierge@stayatthei.com)
Free parking
Complimentary breakfast buffet
Complimentary high-speed Wi-Fi
King room options available
Questions: Please call 217-819-5000
For Flights:
1) Head to https://www.swabiz.com/
2) Click "Flight" in the banner, then "Book a Flight"
3) Under "Company ID Number" Enter promo code: 90061355
Rental Cars:
1) Head to https://www.enterprise.com/
2) Use code: SMB8787
We are still working diligently to finalize our programming and do not yet have set times for this year’s event. To help guide your planning, last year exhibitors were able to begin setup at 7:00 AM, and the Exhibitor Hall was open from 9:00 AM to 3:30 PM. We will update this page and send formal communication once the hours for the 2025 Exhibitor Hall have been finalized.